Job Title:  Executive Liaison

Job Purpose

Essential Duties and Responsibilities

• Provide high‑level executive administrative support to the CFO and selected Finance leaders, proactively anticipating needs related to meetings, travel, and key deliverables.
• Independently manage highly complex calendars involving internal and external stakeholders, balancing competing priorities and resolving conflicts with discretion and sound judgment.
• Review upcoming schedules to identify pacing concerns, conflicts, or preparation gaps and proactively recommend adjustments.
• Ensure executives are fully prepared for meetings by confirming attendees, materials, technology, timing, and locations.
• Accurately record meeting minutes and action items when required.

• Independently coordinate and manage domestic and international travel, including airfare, rail, lodging, transportation, and detailed itineraries.
• Remain available outside regular business hours, particularly during executive travel, to address urgent changes or issues.
• Prepare, review, and submit expense reports timely and accurately, ensuring compliance with company policies and supporting documentation.
• Provide administrative support related to Finance budgets, actuals, and forecasts as needed.

• Coordinate Investor Relations activities, including non‑deal roadshows, earnings‑related scheduling, Investor Day planning, and meetings with investors and bankers.
• Support preparation of Board of Directors, committee, and executive leadership materials by researching, compiling, reviewing, and proofreading documents.
• Review Board decks, executive presentations, press releases, and other high‑visibility materials with exceptional attention to detail and confidentiality.
• Interact professionally and confidently with executives, Board members, investors, bankers, and external partners, representing the CFO and Finance organization.

Event Planning & Department Support

• Plan and coordinate Finance department events, including quarterly global town halls, annual off‑sites, and department meetings.
• Manage logistics such as venue sourcing, catering, travel coordination, and support for in‑person and virtual/webcasted events.
• Support departmental celebrations, recognition activities, volunteer initiatives, and on‑site executive or guest visits as needed.

• Provide aligned executive‑level administrative support to Investor Relations leadership and other Finance leaders in line with CFO priorities.
• Build strong working relationships with executive assistants and liaisons across the organization to improve efficiency and share best practices.
• Coordinate onboarding for new Finance hires to ensure systems, tools, calendars, and resources are in place on day one.

• Read, analyze, prioritize, and distribute incoming communications with appropriate discretion.
• Prepare correspondence, spreadsheets, presentations, and executive materials using Microsoft Office applications.
• Manage physical and electronic correspondence and provide general administrative support across the Finance organization.
• Leverage AI tools and emerging technologies to enhance workflow efficiency, organization, and executive support.

Qualifications & Experience Required

• 5+ years of experience supporting senior executives in a high-complexity administrative, executive assistant, or executive liaison role.
• Demonstrated experience managing complex calendars, executive travel, and expense reporting.
• Advanced proficiency in Microsoft Outlook, Word, and PowerPoint.
• Excellent written and verbal communication skills with the ability to interact professionally at all levels.

• Positive, professional, and helpful demeanor; serves as a calm, trusted presence for senior leadership.
• Exceptional attention to detail, follow-through, and organizational skills.
• Highly anticipatory approach—able to think several steps ahead and advise proactively.
• Strong sense of confidentiality, discretion, and sound judgment.
• Flexible and adaptable; willing to adjust on-site presence based on business needs and executive schedules.
• Collaborative mindset with the ability to support multiple leaders while maintaining clear priorities.
• Comfortable working independently while remaining closely aligned with executive expectations.

• Maintain a high degree of professionalism, personal accountability, and flexibility.
• Uphold EnerSys values and confidentiality standards in all interactions.
• Continuously seek opportunities to improve processes, tools, and ways of working.
• Serve as an ambassador for the Finance organization and the company overall.

General Job Requirements