Job Title:  Purchasing Coordinator

Job Purpose

The Purchasing Coordinator ensures an uninterrupted supply of quality materials that meet targets for cost, inventory, and supplier management goals. Coordinate’s activities involved with procuring goods and services, such as raw materials, equipment, tools, parts and, supplies, in a timely and cost-effective manner. Maintains professional relationships with vendors, production personnel, and corporate purchasing representative in a time urgent, demanding position. Generates purchase orders to support scheduled production activities; coordinates materials and production to meet customer demand.

Essential Duties and Responsibilities

Essential duties and responsibilities include the following, but other duties may be assigned:

• Maintain accuracy in SAP.  
• Adheres to purchasing policies, processes and procedures.
• Coordinate product deliveries.
• Maintain proper inventory levels for each part at all times in order to fill customer orders.
• Identify part shortages and expedite.
• Maintains strategic relationships with suppliers. 
• Generate system purchase requisitions, place purchase orders and verify part number specifications and price. Obtains purchase order confirmation from suppliers confirming price, delivery and payment terms.
• Expedites material from suppliers to meet the master production plan.
• Verifies receipt of items by comparing items received to items ordered and resolves shipment discrepancies from suppliers.
• Maintains Purchase Order information accessible by sorting and filing documents by supplier and date.
• Develops an intimate knowledge of the company’s ERP system in all relevant modules.
• Develops / Implements an efficient and accurate system for monitoring all Open Purchase Orders
• Ability to translate, statistically analyze data, and effectively report problems through written and/or graphical formats.
• Excellent organizational skills.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications: 

• High School Diploma or GED from an accredited institution.
• Minimum of (3) three years of work experience in Purchasing and/or Material Planning Management, preferably in manufacturing.

Computer Skills: 

• Comprehensive understanding of Microsoft Office (Excel, Word, PowerPoint, Outlook). 
• Ability to use computer systems such as MPR, SAP and standard office software effectively to assist in procurement. 
• Proficient Experience in an ERP system.

Certificates, Licenses, Registrations: APICS or ISM certification preferred

Competencies: Knowledge of the legal and ethical boundaries of procurement. Raw material source, logistics and negotiation.

Other Skills and Abilities:

• Demonstrated knowledge and understanding of inventory control, purchasing and manufacturing/production planning. 
• Willingness to negotiate and build relationships with suppliers
• Ability to work well with a team / Strong Interpersonal skills
• Able to prioritize in a fast paced environment and have a keen attention to detail
• Willingness to do what it takes to ensure company success

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• The incumbent will be notified of his or her work schedule.  Regular, predictable attendance is an essential function of the job.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  
• The incumbent will work primarily in an office environment, at a desk with a computer workstation, and will have some exposure to the manufacturing environment.  While performing the duties of this job, the employee is regularly required to sit for periods of time and stand or move about the facility.  The employee is occasionally required to reach with hands and arms, stoop, bend, and lift under 10 pounds. 
• While in the production area, employees may be exposed to occupational hazards including, but not limited to, high noise levels, physical obstacles, exposure to chemicals, etc., and must wear appropriate safety glasses, hearing protection, clothing, and footwear in appropriate areas and follow safety practices.  The temperature in the production facility fluctuates with changing seasons.

General Job Requirements