Job Title:  Maintenance Planner

Job Purpose

Supports maintenance operations through coordination, planning, scheduling, and follow-up of maintenance activities to improve equipment reliability and overall plant performance. Develop and exercise TPM activities. Works alongside Maintenance and Operations teams to organize work, support priorities, and help drive continuous improvement efforts. 

Essential Duties and Responsibilities

• Develop, maintain, and optimize maintenance schedules to support proactive maintenance strategies.

  • Develop and update PM procedures to enhance equipment reliability and maintenance efficiency.

  • Prioritize maintenance tasks based on criticality, urgency, and operational impact.

  • Ensure necessary parts, tools, and resources are kitted prior to scheduling maintenance work.

  • Assign appropriate technicians based on skill sets, availability, and workload distribution.

  • Coordinate with production teams to schedule maintenance activities during planned downtimes.

  • Ensure work orders are properly prioritized, resourced, and executed efficiently.

  • Continuously refine and enhance PMs and WOs based on feedback from maintenance technicians.

  • Collaborate with maintenance supervisor and technicians to reduce reactive maintenance and improve planned work execution.

  • Coordinate with vendors and contractors for services.

  . Support shutdowns, projects, and TPM initiatives. 

• Inventory Management

  • Monitor storeroom operations to encourage optimal inventory levels of critical spare parts and components

  • Track the issuance and usage of parts, related to Work Orders and PMs records in the CMMS

  • Kit parts for planned PMs and WOs to enhance maintenance workflow.

  • Collaborate with procurement and vendors to ensure timely delivery of required parts, materials and services.

   

  CMMS Utilization & Performance Reporting

  • Leverage CMMS to track maintenance activities, analyze trends, and generate reports.

  • Monitor and evaluate key performance indicators (KPIs), including work completion rates, backlog levels, equipment downtime, and parts usage.

  • Provide regular maintenance reports to key stakeholders.

  • Use CMMS data insights to optimize maintenance planning, scheduling, and inventory management strategies.

   

  Cross-Functional Collaboration & Continuous Improvement

  • Work closely with production, maintenance, and engineering teams to align maintenance initiatives with operational goals.

  • Communicate scheduling plans and updates to minimize production disruptions.

  • Support reliability initiatives by identifying recurring equipment issues and implementing corrective actions.

  • Assist in the development and implementation of maintenance best practices and continuous improvement projects.

   

  Compliance & Safety

  • Ensure all maintenance activities adhere to safety regulations, company policies, and industry best practices.

  • Maintain accurate documentation to support audits and regulatory compliance.

  • Participate in root cause analysis (RCA) investigations for equipment failures and safety incidents.

Qualifications

• Experience in maintenance planning, scheduling, within an industrial manufacturing environment preferred. 

• Strong understanding of mechanical, electrical, and pneumatic systems required.

• Proficiency in CMMS software and maintenance planning methodologies.

• Excellent organizational, analytical, problem-solving, and communication skills.

• Ability to manage multiple priorities effectively in a fast-paced environment.

• Knowledge of safety practices applicable to a production environment and ability to follow designated safety procedures.

• Ability to maintain accurate records relating to jobs as they are planned, performed and completed. Skill to use electronic means for recording data.

• Proficient skill level in MS Office Applications such as Word, Excel, PowerPoint and Teams

• Minimum High School Diploma or equivalent required, some Tech School Training is a plus.
• Industrial Maintenance experience required.

Ability to communicate and work effectively across departments.

General Job Requirements